Policies & Procedures

HOUSEHOLD INFORMATION FORM
Our registration system requires a HOUSEHOLD INFORMATION FORM to be on file. If you do not have an updated form on file, you will need to fill out the form and provide proof of residency. Forms are available online on this website (see Useful Info, Forms), the city website HWMI.org, and at the Recreation Center. Once the information has been submitted and entered into the system, you will be able to register.

NON-RESIDENT REGISTRATION

For non-residents of Huntington Woods, registration begins approximately 2 weeks after resident registration (please see specific activities for exact dates and eligibility).  Unless otherwise noted, an additional $5/activity and $10/house sports league (baseball, basketball, pillo polo and/or floor hockey) fee is added for non-residents. An annual $40 facility fee is assessed to all non-residents participating in Latchkey, Fruit Camps, select Specialty Camps, Preschool, and/or the swim team. These fees are in place to equalize the tax burden borne by Huntington Woods Residents. An additional 25% fee is charged for Latchkey and 10% fee is charged for Fruit Camp, Preschool Program and the Swim Team.
 

ROYAL OAK SECTION

Please see Royal Oak Section Registration Policy tab.


INCLEMENT WEATHER/SCHOOL CLOSING POLICY
When Berkley Schools are closed because of inclement weather, all daytime recreation classes will also be cancelled. Please call the Recreation Center after 4:00 pm regarding evening classes. Every attempt will be made to make up all cancelled classes. There will be no refunds for weather- related cancellations that cannot be added to the end of the session. 

CLASS CANCELLATIONS
Classes are subject to cancellation if the minimum number of participants is not achieved by the scheduled class start date.  If cancellation is necessary due to low registration, a full refund will be issued to registrant's household accounts.  A refund check will be provided if requested.
 

REFUND POLICIES
CLASSES:  All requests for refunds must be made prior to the second class. A pro-rated refund will be withheld if one class session has already been held. In addition, a $10 processing fee will be withheld for each cancellation. Material fees associated with a class are not refundable.

EVENT:  For an event, 48 hour notice of cancellation is required in order to receive a refund. If notice of cancellation is received within less than 48 hours’ notice of the event, a refund will be issued only if a substitute can be found from our waitlist.  A $5 service fee is retained on all event cancellations.

TRIP:  If a trip does not require the purchase of tickets, 48 hour notice of cancellation is required in order to receive a refund. For trips involving tickets, no refunds will be given for cancellation once the tickets have been purchased, unless a replacement is found. Please inquire at the time you are requesting to cancel whether you will receive a refund. A $5 service fee is retained on all refunds due to trip withdrawal.

WORKSHOP/ONE DAY PROGRAM:  Refunds are given up until one week prior to the start date. After that, no refunds are given unless a replacement is registered. A $5 processing fee is withheld for each cancellation. Material fees associated with a workshop are not refundable.

SPECIALTY CAMPS:  Refunds must be requested at least 2 weeks prior to the start of camp.  Refunds requested less than 2 weeks prior to start of camp will be granted only if a replacement camper is found from our waiting list prior to the start of camp. For Broadway Bound, due to the nature of the camp, refunds will only be given at least 6 weeks prior to first camp day.  A $10 processing fee is retained on all Specialty Camp refunds.

FRUIT CAMPS:  Please go to Programs>Fruit Camp or see the Hometown Herald – Winter edition for Fruit Camp deadlines, or contact the Rec Center directly.

GIFT CARDS:  Gift cards do not expire and are non-refundable.

Online registrations are subject to change due to any unforeseen occurrences within the registration system.

To cancel an online registration, please notify the Rec Center – 248.541.3030 or hwrec@hwmi.org